If you need any help please send an email to events@asteroidday.org

Planning your Event

When planning your event, you want to think about the following:
Asteroid Day Event at the Science Museum in London on June 30, 2015. Photo: Max Alexander
Asteroid Day Event at the Science Museum in London on June 30, 2015. Photo: Max Alexander
Event date and time
Your event date should be on/around June 30th. However, we encourage event organisers to host activities all year long. As for the time of your event, you can host at any time of the day, but we encourage you to think about what will work best for your guests and your event as a whole. If your event is expected to be a long day event, you would want to coordinate the event time in relation to how long your event will be and what time you expect it to end. Or, if you plan to have a star-gazing activity be part of your program curriculum, a night-time event would be more reasonable.
Event location
Where will you host your event? Start thinking about possible locations that will accommodate your audience. Think about what location fits your budget, will able to fit the number of expected guests, is available on/around June 30th, whether you want to have your event be indoors or outdoors, and if it suits the type of event you’re planning.
Location suggestions: Observatory, planetarium, museum, university center, city park, restaurant, local school auditorium, convention center, bar, etc.
A notable Asteroid Day resource is the ability to submit a request to have an astronaut attend your event, foreseeing that your organisation is able to cover travel costs.
Event Audience
Who is the event for? Who is your targeted audience? Is your event for students in your school or university? Is this an event for the general public? Adults only? School children? Perhaps professional astronomers? Or the researchers within your institution? Maybe government policy makers? What tools or resources would be appropriate to target this audience? Knowing who your audience is will help build a pathway towards what kind of event you will host.
Event Assistance
When planning your event, think about who the sponsoring group is. The sponsor could be the group that helps promote your event to their network or any organisational group who is going to give you the necessary help to make the event successful. Essentially, the sponsoring organisation is the group that makes the event happen. It could be an astronomy club, a 4th grade class or museum, for example. (The sponsoring organisation may or may not be the same as the venue.)
Program Curriculum
The activities which could be part of your event program curriculum are limitless. The mission behind these activities are to create interactive and engaging way to spread knowledge and awareness about asteroid impacts across the globe. To narrow your choice selection, ask yourself: what kind of event do I want to put on? Will it be a night program? Will the event be a few hours long or a few days? Will the program include a speaker(s)? Do you plan to have a series of expert speakers? Or perhaps a panel discussion? Or maybe you are just getting a few friends together to watch asteroid movies? Your program curriculum will serve as the primary content that publicises your event. It will also act as the planned outline for your event.
Suggested Activities:

 

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